IAMS Main System

I.A.M.S® (acronym for Integrated Asset Management Solution) was developed by Amanzi (Pty) Ltd for the effective, efficient and economical control of assets. The design parameters ranged from basic management principles such as identifying and tagging, physical location, value and utilization to the requirements as stipulated in the Public Finance Management Act of 1999 (PFMA). Since it was developed locally, it can be adapted to suit specific client requirements.

Assets are identified and bar coded, together with their location and linked to occupant details and client specific infrastructures such as cost centre, financial and current location codes. This ensures implementation of asset verification procedures or stock taking in a very short time. This can be done per department, per location, per cost centre, per asset class or per asset number, depending on the requirement.

The system allows the user to set up templates for the organizational level at which he wants to manage the assets as well as for the financial aspects in order to integrate it with his existing financial and management systems. It can also be permanently interfaced with the financial system if required.

The system allows assets to be scanned with the use of the “Off-Line tool”. The “Off-Line Tool” enables inventory listing to be printed for each location. The inventory listing can then be signed by the responsible person as acknowledgement of the contents of that location.

I.A.M.S® produces a range of standard reports, and user specific ones can also be generated by the report writer and data extract tool if required.

The system can handle all bar code types and labels. Scratch resistant aluminium labels, incorporating an etched on user logo, are normally used together with a high quality adhesive to enable application on all types of platforms and materials.

I.A.M.S® uses digital images for ease of identification and proof of ownership, which is particularly handy for high value and high-risk assets.

With this system, asset transfers and disposals can be very easily affected.

The user can depreciate his assets with this system. He chooses the method applicable per asset class and the system then calculates the depreciation automatically on the intervals as specified.

I.A.M.S® caters for multiple users with multiple access rights and delegations linked to an intensive audit trail for control purposes.

Another huge advantage is that during the cataloguing process the assets are also classified according to the Universal Standard Product and Services Classification (UNSPSC). This enables the user to integrate with electronic market places and communicate on a global basis, when the opportunity arises.

Amanzi (Pty) Ltd can provide a hosting service of software and an asset registers with Internet accessibility, should clients prefer that.

I.A.M.S® is a unique system which provides users with the full spectrum of all the requirements set by Acts and accounting policies for proper asset management and at the same time getting their asset catalogues ready for e-procurement or e-business when required.

I.A.M.S® meets the requirements for a fast, accurate and human error free asset management and cataloguing tool. It was developed over the last four years as a Cataloguing and bar coded asset register system.

Using high quality aluminium bar code labels to quantify and classify all assets and locations and to ensure accurate data collection. Management information can be obtained and user access provided to all the advantages inherent to bar code technology. The data gathering is done directly on I.A.M.S® against a predetermined detailed item name description standard and linked to the applicable Universal Standard Product and Service Classification (UNSPSC) ensuring the use throughout the e-solution global marketplaces.

I.A.M.S® is developed in SQL the world standard and preferred software trend for database and performance driven software. I.A.M.S® is a dynamic and universal asset and cataloguing tool that can interact and migrate to higher levels of financial management systems and e-solutions software packages.

The system caters for the setting up of the financial year, month end for the physical depreciation cycles and formulas in accordance with the Financial Management System.

This software package is designed and implemented to facilitate the capture, stock take, management of assets and hence the population of the main IAMS (Integrated Asset Management Solutions) in a well-structured manner. The various software tools and packages that are implemented to facilitate this are the following:

X32

• Delphi Enterprise Install Shield, providing the front-end interface.
• Firebird which hosts the database for capturing the data.

X64

• C# , providing the front-end interface
• SQL Express hosts the database for capturing the data

 

IAMS is inclusive of the interface software via the ‘Off-Line tool’, enabling intelligent scanners to be interfaced as a scanner source.

Hence all asset identification data will be exported to the intelligent scanner and on completion of the asset verification activity re-imported to the main IAMS system.